When May arrives in Boise, we see teams eager to get out of the conference room and into the fresh air. The flowers are out, the days are longer, and it’s the perfect time for strategy sessions, client mixers, appreciation events, and company picnics. Our job at EventRent is to turn those parks, patios, and open spaces into fully equipped corporate environments – comfortable, on brand, and ready for business
Corporate events have very specific needs: people need to see and hear clearly, move easily between sessions, and still feel like they’re at a professional function, not just a casual party. To make that happen, we build each event around four pillars:
Our catalog is organized to support each of those pillars, and our team can guide you to the essentials – from tents and seating to tables and AV – without overwhelming you with options
For any outdoor corporate event, the structure is the first decision. A tent isn’t just a backup plan for rain – it defines your “room” and sets the footprint for everything else.
We usually begin by helping you size and choose from our Tents & Structures based on guest count, event type, and venue. From there, we think about how people will move through the space and, when needed, add simple crowd-flow tools – like marked entry points or defined VIP areas – so registration and transitions feel organized rather than chaotic.
If you need elevated presentation areas, we can incorporate Staging & Flooring so speakers, panels, or performers are clearly visible. For events that shift into evening entertainment, we may also suggest a defined presentation or social area that can double as a dance or awards space later on.
Once the structure is set, we focus on how people will sit, work, eat, and network:
For seating, we draw from our Seating & Chairs collection – everything from standard folding chairs for all-hands meetings to more comfortable options if you want lounge-style breakout areas. We’ll help you decide when rows, pods, or mixed layouts make the most sense for your agenda.
For surfaces, our Tables catalog covers registration tables, boardroom-style setups, high-tops for networking, and banquet tables for catering. If your event includes exhibitor booths or trade-style displays, we can adapt those same tables into a clean, consistent expo layout so partners and sponsors look aligned with your event.
Corporate events are an extension of your brand, so we pay close attention to how everything looks together.
We typically start with Linens to set the base color palette and style. From there, we’ll layer in a few well-chosen Tabletop elements—such as runners or simple centerpieces—so dining areas feel cohesive, not like an afterthought. When you need a strong visual focal point for photos or key moments, we can also bring in Backdrops behind stages, step-and-repeat areas, or media walls to reinforce your branding in pictures and video.
A corporate event truly shines when guests can clearly hear, see, and stay comfortable throughout the experience. That’s why we make a separate plan for tech and environment.
For presentations, panels, and awards, we use our Audio & Visual options to provide microphones, speakers, projection, and screens so your content is clear from the back row as well as the front. If your event runs into the evening or is indoors with limited natural light, we’ll pair that with targeted solutions from our Lighting catalog to create the right mood and ensure key areas are properly lit.
Outdoor or off-grid venues sometimes require additional power to keep AV, catering equipment, and lighting running smoothly, and depending on the forecast, we may also recommend climate support—like heaters for chilly evenings or fans for warmer afternoons—so your guests remain comfortable from start to finish.
Most corporate events revolve around food and conversation at some point, whether it’s a light reception or a full meal.
We support catering and bar setups with items from our Food & Beverage range, making it easier to set up buffet lines, drink stations, and snack areas that match the rest of your layout. For more relaxed or culture-building events like picnics or team days, we can also incorporate a few pieces from our Games selection to add structured activities or casual fun zones without turning the day into a carnival.
The goal is always the same: make it easy for people to connect, eat, and enjoy themselves in a space that still feels professional and aligned with your company culture.
To keep things manageable, we typically walk clients through a straightforward process:
A. Clarify your goals and format.
We start by understanding whether you’re hosting a training, a celebration, a client event, or a mixed agenda. That drives decisions about layout, staging, and tech.
B. Pick and map your venue.
Once you’ve chosen a location, we’ll help you match tent sizes, seating styles, and table layouts to the space so people can move comfortably and safely.
C. Design the guest experience.
We sketch out the guest journey—from arrival and check-in, to sessions, meals, and networking – and then match each zone with the right mix of structure, seating, and more.
D. Layer in tech, comfort, and extras.
At this stage, we plug in AV, lighting, and any climate control you’ll need, plus select extras where they genuinely add value (like a photo backdrop or a small lounge area).
E. Finalize details and timing.
Finally, we confirm your rental list, schedule delivery and pickup, and coordinate on-site setup so your team can focus on content and guests instead of logistics.
From our perspective, May hits a sweet spot: it’s warm enough to enjoy being outside but typically not as hot or busy as peak summer. With the right combination of structure, seating, and technical support, we can help you move serious business conversations into a more inspiring setting, while still keeping things polished and professional.
If you’re starting to think about your next meeting, retreat, or company celebration, we’d love to help you design a setup that fits your goals, budget, and brand. You can explore core categories like Event and Expo & Tradeshow to get ideas, then reach out so we can build a tailored plan that feels unique to your team and the way you like to gather.
